If you want to stay connected, though, email makes it easy to virtually communicate. In fact, there has never been a time when it has been so simple to send written words to one another. Along with the ease of email, there has come a particular type of etiquette associated with it. Next time you get ready to send off an email, take a moment to remember these simple tips.
Be Polite.
Since email is associated with speedy communication, it is tempting to be as short and to the point as possible. But in email, this can come across as curt and rude. Especially when composing business correspondence, be sure to retain the proper form of a business letter, including a salutation, a clear introduction of the subject matter, and a proper signing off, even if it’s not as formal as “sincerely.” Even your casual acquaintances will appreciate a more proper form.
Be Discreet.
Email is easily sent and then resent, to any number of recipients. Keep this in mind when you compose your missive. Don’t say anything in an email that you would not allow to be shared with others—chances are it might be! Gossip never belongs in an email, particularly a business email.
Know When Email Is Not Appropriate.
Email is a wonderful way to communicate with loved ones. However, there are several instances when sending an email is not appropriate. As a rule of thumb, don’t email anyone with matters that you wouldn’t want to discuss in an email if the tables were turned. Discussions about finances, relationships, or family matters also warrant a phone call. When in doubt, pick up the phone.
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